Skip to main content

Welcome to Rostered

Rostered is the easiest way to manage your sports club's rosters, schedules, and communications. Whether you're a parent keeping track of your child's activities, a coach organizing your teams, or an administrator managing your entire club, Rostered streamlines everything in one place.

What is Rostered?​

Rostered helps sports clubs:

  • Manage rosters - Keep track of who's playing and who's available
  • Schedule games and practices - Create and share schedules with your team
  • Communicate - Send announcements and updates to players and guardians
  • Track attendance - Know who's coming to each event
  • Share updates - Post photos, send messages, and create polls
  • Coordinate logistics - Manage locations, RSVPs, and team information

Getting Started: From Invitation to First Login​

Step 1: Accept Your Invitation​

You'll receive an invitation to join your club via email or text message. The invitation includes a link to get started:

  1. Click the invitation link in your email or text message
  2. Choose your account option:
    • New to Rostered: Click "Create Account" to sign up
    • Existing user: Click "Sign In" if you already have a Rostered account
  3. Create your account (new users only):
    • Enter your full name
    • Confirm your email address
    • Create a secure password
    • Upload a profile photo (optional but recommended)
  4. Complete verification: Check your email for a verification link and click it
  5. Return to the app: You'll be automatically connected to your club

While Rostered works in your web browser, the mobile app provides the best experience:

  1. Download from your app store:
    • iOS: Search "Rostered" in the App Store
    • Android: Search "Rostered" in Google Play Store
  2. Log in with your new account using the email and password you created
  3. Enable push notifications when prompted (highly recommended)

First-Time Setup by Role​

For Guardians (Parents & Caregivers)​

Once you're logged in, here's what to do first:

1. Review Your Athletes

  • Go to the Family tab (your home screen)
  • Verify that your children are correctly listed
  • If an athlete is missing, contact your club administrator
  • Check that athlete information (name, age, etc.) is accurate

2. Set Up Your Profile

  • Tap your profile picture or settings icon
  • Add/update your contact information
  • Upload a profile photo to help coaches identify you
  • Review your emergency contact details

3. Explore Your Family's Schedule

  • Each athlete card shows their next upcoming event
  • Tap an athlete card to see their complete schedule
  • Look for upcoming practices, games, and tournaments
  • Check event locations and times

4. Configure Notification Preferences

  • Go to Settings → Notification Preferences
  • Enable the alert types you want to receive:
    • Schedule changes and new events
    • Team messages from coaches
    • RSVP requests and reminders
    • Weekly schedule digest

5. Subscribe to Calendars (Optional but Recommended)

  • This syncs your athlete's schedule to your phone's calendar
  • Go to Settings → Calendar Subscription
  • Tap the subscription link for each athlete
  • Events will now appear in your phone's calendar app

For Coaches​

Your first steps after logging in:

1. Review Your Teams

  • The app will show teams you're assigned to coach
  • Tap each team to see the current roster
  • Review athlete names, ages, and guardian contact information
  • Note any missing or incorrect information to report to administrators

2. Explore Team Management Tools

  • Roster Builder: Create lineups and manage playing time
  • Communication: Send messages to teams, divisions, or individual families
  • Polls: Create polls to get input from guardians (snack schedules, preferred practice times, etc.)
  • Coaching Notes: Add private notes about athlete development and performance

3. Check Your Schedule

  • Review upcoming practices and games for all your teams
  • Verify dates, times, and locations are correct
  • Look for any scheduling conflicts between multiple teams

4. Set Up Communications

  • Send a welcome message to your teams introducing yourself
  • Review communication preferences and club guidelines
  • Consider setting up weekly updates or practice reminders

5. Learn the Tools

For Club Administrators​

Your administrative setup checklist:

1. Review Club Configuration

  • Verify club information (name, logo, contact details)
  • Check that seasons and divisions are set up correctly
  • Review location listings for accuracy and completeness
  • Confirm holiday and blackout dates are entered

2. Audit Team Structure

  • Review all teams and their assigned coaches
  • Verify athlete registrations and family connections
  • Check for duplicate or missing athlete records
  • Confirm division and cohort assignments

3. Test Communication Systems

  • Send test messages to different groups (teams, divisions, club-wide)
  • Verify email delivery and notification settings
  • Review message approval workflows if enabled
  • Test emergency communication procedures

4. Review User Permissions

  • Confirm coach assignments and permissions
  • Check which staff have administrative access
  • Review guardian account connections
  • Verify guest/visitor access settings if applicable

5. Plan Ongoing Management

  • Set up regular schedule review processes
  • Plan communication cadences (weekly updates, seasonal announcements)
  • Establish procedures for adding new families and coaches
  • Review reporting and analytics available

Understanding Rostered Navigation​

Main App Sections​

Family Tab (Guardians)

  • Your home screen showing all registered athletes
  • Quick view of each athlete's next event
  • Tap any athlete to see their detailed schedule and team information

Teams Tab (Coaches & Admins)

  • Lists all teams you coach or manage
  • Access team rosters, schedules, and communication tools
  • Create lineups and manage team-specific information

Schedule Tab

  • Complete calendar view of all upcoming events
  • Filter by athlete, team, or date range
  • Tap events for details, directions, and RSVPs

Messages Tab

  • All team, division, and club communications
  • Reply to coaches or send messages (based on your role)
  • View message history and important announcements

Huddles Tab (When Available)

  • Team chat and discussion spaces
  • Share photos and updates with your team community
  • Coordinate carpools and team activities

Settings

  • Notification preferences and account information
  • Calendar subscriptions and profile management
  • App preferences and support resources

Quick Actions You Can Take​

Everyone:

  • View schedules and event details
  • Respond to RSVPs for events
  • Read and respond to messages
  • Update profile information

Guardians Additionally:

  • Customize athlete display names
  • Subscribe to calendar feeds
  • Contact coaches and team staff
  • Respond to polls and surveys

Coaches Additionally:

  • Send team and division messages
  • Create polls for guardian input
  • Build lineups and manage playing time
  • Add coaching notes for athlete development
  • Create and schedule events

Administrators Additionally:

  • Manage club settings and information
  • Add/remove athletes and families
  • Assign coaches to teams
  • Send club-wide communications
  • Import data from other systems
  • Generate reports and analytics

Common First-Week Tasks​

Week 1 Checklist for New Users​

All Users:

  • Complete your profile with photo and contact information
  • Explore the main navigation tabs
  • Review upcoming events and schedules
  • Set up notification preferences
  • Join your first team chat or message thread

Guardians:

  • RSVP to upcoming events for your athletes
  • Subscribe to your athlete's calendar
  • Contact a coach with any questions about your child's team
  • Download and test the mobile app

Coaches:

  • Send a welcome message to your teams
  • Create your first lineup or roster
  • Review athlete information and note any concerns
  • Schedule regular communication with your teams

Administrators:

  • Verify all club information is accurate and current
  • Test communication to different groups
  • Review user accounts and permissions
  • Plan your ongoing club management workflow

Getting Help​

Self-Help Resources​

  • Browse our comprehensive How-To Guides for step-by-step instructions
  • Check the FAQ sections for your role (Guardian, Coach, or Admin)
  • Review Troubleshooting for common issues and solutions

Contact Support​

If you can't find what you're looking for:

  • Email us at support@rostered.app
  • Include your role (guardian/coach/admin) and club name
  • Describe what you're trying to do and any error messages you see

Training and Onboarding​

Many clubs offer orientation sessions for new users. Contact your club administrator about:

  • Group training sessions for guardians
  • Coach onboarding meetings
  • One-on-one support for complex setups

Welcome to the Rostered community! We're here to make managing your sports club as easy and efficient as possible.