Managing RSVPs

Track attendance for practices, games, and tournaments by managing RSVPs for your team events.

Viewing RSVP Status

1. Open a schedule item (practice, game, or tournament) from your team view
2. View the RSVP summary showing counts for each response type:
   • Attending: confirmed for the event
   • Maybe: tentative
   • Not Attending: declined
   • No Response: haven't replied yet

How RSVPs Work

Invitation Flow

When an event is created with RSVPs enabled:

1. Athletes on the team roster receive RSVP invitations
2. Guardians respond on behalf of their athletes
3. Responses appear on the event detail screen — reopen it to pick up later replies
4. RSVP deadline reminders are sent automatically (10 days, 5 days, and 2 days before the deadline)

Response Types

Athletes can respond with:

• Attending: will be at the event
• Maybe: unsure, will confirm later
• Not Attending: cannot make it

Guardians can update their response at any time before the event.

Multi-Day Events

For tournaments and multi-day events, guardians can respond per day, attending some days but not others. Each day tracks responses independently.

RSVP Deadlines

Events can have an RSVP deadline set before the event start time. After the deadline:

• Guardians can still update their response
• Automated reminders stop sending

Tracking Attendance

Use RSVP data to:

• See who's coming before game day
• Identify athletes who haven't responded (follow up directly)
• Plan lineups based on confirmed attendance
• Use the Roster Builder to assign confirmed athletes to game rosters

Tips

• Set RSVP deadlines far enough in advance to plan (the system sends reminders at 10, 5, and 2 days before deadline)
• Check the "No Response" list and follow up with those families directly
• For tournaments, remind families to respond for each day separately